California Job Applicant Privacy Notice
Effective Date: September 1, 2025
This Job Applicant Notice describes how Rivaz, Inc. (“Rivaz,” “we,” “us,” or “our”) processes personal information (“PI”) of California job applicants in the human resources (“HR”) context. This Job Applicant Notice is designed to meet obligations under the California Consumer Privacy Act, as amended by the California Privacy Rights Act (together, the “CCPA”). In the event of a conflict between any other Rivaz policy, statement, or notice and this Job Applicant Notice, this Job Applicant Notice will prevail as to California job applicants, unless stated otherwise. Capitalized terms used but not defined in this Job Applicant Notice shall have the meanings given to them under the CCPA.
1. NOTICE OF DATA PRACTICES
This Job Applicant Notice covers the twelve (12) months prior to the Effective Date and will be updated at least annually. Our data practices may differ between updates; if materially different, we will provide supplemental pre-collection notice of the current practices. Otherwise, this Job Applicant Notice serves as our notice at collection.
(a) PI Sources and Use
We may collect your PI directly from you (e.g., when you apply for a position or communicate with us), from third parties (e.g., references, recruiters), or from public sources. We use job applicant PI for HR business purposes and as otherwise related to the operation of our business, including for:
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Communicating with job applicants
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Processing job applications
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Employment eligibility screening
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Accommodation requests
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Recruitment
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Maintaining job applicant records
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Facilitating workplace culture and development programs
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HR IT systems and security
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Security (including electronic and of premises)
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Auditing, investigations, and compliance
We may also use PI for additional business purposes, such as:
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Disclosing it to our service providers, contractors, or processors that perform services for us
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Disclosing it to you or to other parties at your direction or through your action (e.g., payroll processors, benefits providers, software platform operators)
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For additional purposes explained at the time of collection
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As required or permitted by law
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To the government or private parties to comply with law or legal process or protect or enforce legal rights or obligations or prevent harm
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Where necessary to investigate, prevent, or take action regarding illegal activities, fraud, safety, or violations of our policies
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To assignees as part of an acquisition, merger, asset sale, or other transaction where another party assumes control over all or part of our business
Subject to restrictions and obligations under the CCPA, our vendors may also use your PI for business purposes and may engage their own vendors to enable them to perform services for us.
(b) PI Collection, Disclosure, and Retention – By Category of PI
We collect, disclose, and retain PI as follows:
Category of PI | Examples | Categories of Recipients | Sale/Share |
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Identifiers | Real name, alias, postal address, unique personal identifiers, online identifier, IP address, email address | IT/software vendors, HR system vendors, other parties as required by law | None |
Personal Records | Name, signature, address, telephone number | IT/software vendors, HR system vendors, other parties as required by law | None |
Personal Characteristics or Traits | Veteran status, disability (if voluntarily disclosed) | IT/software vendors, HR system vendors, other parties as required by law | None |
Internet Usage Information | Browsing history, search history, interactions with our systems | IT/software vendors, HR system vendors, other parties as required by law | None |
Geolocation Data | Approximate location from device or system use | IT/software vendors, other parties as required by law | None |
Sensory Data | Audio, electronic, visual, or similar information (e.g., video interviews, CCTV footage) | IT/software vendors, HR system vendors, other parties as required by law | None |
Professional or Employment Information | Job title, office location, company email, start/end dates, qualifications, certifications | IT/software vendors, HR system vendors, other parties as required by law | None |
Non-public Education Records | Transcripts, degrees, education institutions, certifications | IT/software vendors, HR system vendors, other parties as required by law | None |
Inferences from PI Collected | Inferences drawn from other information collected | IT/software vendors, other parties as required by law | None |
Sensitive PI | Government-issued ID numbers (e.g., SSN), health information for accommodation requests | IT/software vendors, HR system vendors, other parties as required by law | None |
We may collect additional information that meets the definition of PI under the CCPA but is not reflected by a category above; in such cases, we will treat it as PI as required.
Retention of PI: We retain specific PI based on how long we have a legitimate purpose for retention, including as mandated by applicable laws.
2. YOUR RIGHTS AND HOW TO EXERCISE THEM
California job applicants have the same rights to know/access, delete, correct, limit, and opt-out as traditional consumers. You may learn more about these rights and how to exercise them by referring to our Privacy Policy.
3. NON-DISCRIMINATION / NO RETALIATION
We will not discriminate or retaliate against you in a manner prohibited by the CCPA for your exercise of your privacy rights.
4. NOTICE OF FINANCIAL INCENTIVE PROGRAMS
We do not offer programs requiring you to limit any of your consumer rights, nor do we require you to limit your rights in connection with charging a different price or rate, or offering a different level or quality of goods or services, or that would otherwise be considered a financial incentive related to the collection of PI.
5. OUR RIGHTS AND THE RIGHTS OF OTHERS
We may collect, use, and disclose your PI as required or permitted by applicable law, which may override your rights under the CCPA. We are not required to honor your requests to the extent that doing so would infringe upon our or another person’s rights or conflict with applicable law.
6. CONTACT US
For questions about this Job Applicant Notice or to exercise your privacy rights, please contact:
Rivaz, Inc.
Attn: Legal Department
301 N Lake Ave Ste 1000
Pasadena, CA 91101
Email: legal@rivaz.com